This page describes how the METID website is managed under the provisions of Article 13 and Article 14 of European Union GDPR – General Data protection Regulation (679/2016/EU) in relation to the processing of the personal data of its users.
Purpose of the personal data processing
- Purposes related to monitoring, analyzing and assessing the use of the website;
- purposes related to the dissemination of METID projects.
Data processing procedure
In relation to the stated purposes, the data processing is carried out with digital tools. In any case the protection is ensured by password.
Data Controller: Politecnico di Milano – Directorate General upon authorisation of the pro-tempore Rector firstname.lastname@example.org
Piazza Leonardo da Vinci 32 – 20133 Milan Italy
Phone +39 0223992243
Data Protection Officer: email@example.com – phone: +39 0223999378
Information that METID collects from you (including personal information)
METID directly collects information when you:
- enter you data in the online contact form on METID website;
- send email messages to the contact email of the METID website.
Data supplied voluntarily by the user
The optional, express and voluntary sending of emails to the addresses indicated in this website implies the subsequent acquisition of the sender’s address, which is required to answer his/her requests, and any other personal data included in the message. Any personal data supplied voluntarily by users will be processed to execute the Politecnico di Milano – METID activities, subject to the limits laid down in laws and regulations and in accordance with the general principles of transparency, fairness and confidentiality.
How your information is used
Your data is processed in accordance with Polimi policies; METID uses information, including Personal Information, to carry out the following purposes:
- improve METID service;
- communicate with you;
- track METID website usage against goals and mission.
METID may also seek your consent for additional uses of information, including Personal Information, and will use it only for the purpose described to you. All use of Personal Information is subject to applicable law.
How your information is shared
METID may share information, including Personal Information, only as needed to fulfill the relevant purpose(s), with the following third parties:
- staff authorised to process personal data;
- subjects that provide outsourcing services or acting as technicians operating the METID equipment and service programs;
- entities / authorities for issuing public key certificates.
How to manage your personal information
Delete Personal Information
To request deletion of your Personal Information, you should send a request to firstname.lastname@example.org. Because deletion on the METID system is a permanent action and cannot be reversed, METID may ask you to complete a process that aims to confirm your authority to manage data affected by your request.
Polimi will permanently remove you from METID email lists.
Polimi will permanently delete your Personal Information from the METID website.
METID will retain and use Personal Information as necessary to comply with its legal obligations, enforce its agreements, and as otherwise permitted by applicable law.
Storage & security
METID will retain your Personal Information for as long as needed to provide you with services. Your Personal Information may be retained for a maximum of 2 years.
METID stores information, including Personal Information, on its own servers located at Polimi. Polimi controls its own copy of information collected through the METID website and has an information security program designed to protect information in its possession or control. This is done through a variety of privacy and security policies, processes, and procedures. Polimi uses administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the information that it collects, receives, stores, or transmits. Nonetheless, no method of transmission over the Internet, or method of electronic storage, is 100% secure; and therefore, Polimi cannot guarantee its absolute security. While Polimi works hard to ensure the integrity and security of its network and systems, Polimi cannot guarantee that its security measures will prevent “hackers” or other unauthorized persons from illegally accessing or obtaining information.
Cookies and tracking technologies
- based on your cookie settings, METID website tracks information indicating, among other things, which pages of the METID website were visited, the order in which they were visited, when they were visited, and which hyperlinks and other user interface controls were used;
- METID may log the IP address, operating system, and browser software (including mobile use and device type when you use METID native mobile apps) you used when accessing the METID website, and METID may be able to determine from an IP address your Internet Service Provider and the geographic location of your point of connectivity;
- Tracking is performed via Google Analytics based upon anonimyzation of IP addresses;
- METID may track and collect information from emails that METID sends to you, for example whether you opened the email or clicked on any links from the email.
- when necessary for system administration, security, and integrity to ensure the METID website works properly for you. Without these technologies, the METID website may not function correctly;
- to enable analytics, performance and functionality, to help METID gather information about how visitors use the METID website and monitor METID website performance, and to enhance your experience by recognizing and remembering whether you have visited the METID website before and may have any personal preferences.
METID website uses only technical, first-party and third-party cookies to ensure the smooth functioning of the platform and to make improvements.
METID website uses two types of cookies: session cookies for authentication (online services and reserved areas) and to balance website load and monitoring cookies (Google Analytics).
METID website uses session cookies, essential to operate authentication to online services and reserved areas. Session cookies remember information for the duration of a visit to the website and expire when you close your browser. The use of these cookies is strictly limited to transmit session identifiers required to enable a safe and efficient site browsing. If you disable session cookies, you may not be able to access features on METID website.
Third-party monitoring cookies
This website uses Google Analytics, a web analytics service provided by Google Inc. of 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Analytics uses ‘cookies’ to help the web team analyse how Users use the site. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States. In case of activation of a IP-anonymisation (and METID website falls under this case), Google will reduce your IP address within the member states of the European Union and other member States to the Treaty on the European Economic Area. Only in exceptional cases, the full IP-address will be transmitted to a server of Google in the United States and be reduced there.
According to the Terms of service in place, Google will use this information, as the independent data controller, for the purpose of tracking and examining your use of the website, compiling reports on the website’s activities for the website operators and providing other services relating to the website’s activities, device and browser used etc. and where visitors have come to METID website from. Google may also transfer this information to third parties in the event this is obligatory by law and where said third parties process the aforementioned information on behalf of Google. Google will not associate your IP address with any other data held by Google.
Cookies used by Google Analytics are listed below:
By using METID website, you consent to the processing of your data on the part of Google for the procedures and purposes indicated.
Websites and third-party services
How to disable cookies
Disabling all cookies
You may, if you wish, deny consent to the placing of cookies by using the cookie management setting tools of your browser. If you would prefer not to enable cookies, you will still be able to navigate METID website, but certain features might not function correctly.
The links below provide instructions on how to disable cookies in all mainstream browsers (in case of other browsers please consult the corresponding help menu).
Disabling only Google Analytics cookies
You can block just Google analytics cookies by using this Google Analytics Opt-out Browser Add-on for mainstream browsers. This will allow you to use also online services on METID website.
Deleting cookies already saved on your device
Even if you withdraw your consent to third party cookies, cookies may have been stored on your device prior to your withdrawal. Due to technical reasons these cookies cannot be deleted, but you can normally delete cookies already saved on your device by using the “Clear browsing data” option in the privacy settings of your browser.
If you have privacy concerns, have disclosed data you would prefer to keep private, or would like to access the Personal Information that METID maintains about you, please contact the Data Protection Officer at email@example.com or phone +39 0223999378.
If you consider the answer provided to be unsatisfactory, you may lodge, free of charge, a complaint with the Italian Authority for Data Protection – Garante per la protezione dei dati personali (www.garanteprivacy.it)
Effective date: February 8, 2021